How I-9 Verification Can Streamline the Onboarding Process

Onboarding is an exciting and fretful process. As such, finding ways to streamline the process without sacrificing knowledge and the new employee’s initial experience is a challenge. Saving time and resources is never a bad idea, so start by ensuring the I-9 verification process goes as smoothly and efficiently as possible. Here’s how I-9 verification can streamline the onboarding process.

I-9 Verification and Your Company

As a human resources manager, you already know about the requirements and processes of I-9 verification. Here’s the short version in case you’re new to it: I-9 verification is a mandatory process under United States law. It requires employers to submit Form I-9, Employment Eligibility Verification, which the employer and potential employee must complete. The I-9 form ensures the employee can legally work in this country. Employers and potential employees must complete the I-9 verification form as part of the onboarding process. Otherwise, the employer may suffer various legal issues.

Automate Paperwork

We can automate almost anything these days, and I-9 verification should be no exception. Manual processing takes time and effort and produces errors. Electronic I-9 verification systems make the process easier and allow for greater accuracy. Automation also provides easy storage and document retrieval in case of audits and other requests for information.

Ensure Compliance and Avoid Fines

I-9 verification is a complex process, and any errors made on paper applications result in a more convoluted process. Automated systems automatically check compliance, flag discrepancies, and indicate missing information at the outset. HR personnel may address any problems right away, ensuring the forms are in order from the beginning and avoiding issues and potential fines in the future.

Speed Up the Hiring Process

I-9 verification issues and delays will slow down the onboarding process until employers resolve them, resulting in lost work time, reduced productivity, and schedule interference. Automating I-9 verification gets the new employee in place and allows other employees to keep pace without interruption.

Improved Data Security

Employee information is sensitive, causing numerous problems if it gets into the wrong hands. Automated I-9 verification keeps that information encrypted, confidential, and safe from unauthorized access. That’s a key part of building trust between the company and new employees.

Enhances the Employee’s Experience

Automating the I-9 verification process ensures a seamless and efficient onboarding experience. The potential employee will appreciate the employer eliminating paperwork and ensuring the onboarding process goes smoothly. It also allows HR to concentrate on other parts of onboarding, making orientation, training, and integration more enjoyable.

That’s how I-9 verification can streamline the onboarding process. Contact us today for a consultation if you have further questions about I-9 employment verification and background checks.